With so many options available on the market, choosing the best VoIP service provider for small businesses can be very stressful. A slight overlook can result in a costly decision. Consider everything before you decide on a VoIP service provider.
Sounds overwhelming? Well, it is. Good thing we have a comprehensive guide on everything you need to decide on a VoIP service provider for your small business.
Cost-Cutting VoIP for Small Business
You’ve most probably decided to switch to VoIP services from your traditional landline setup to minimize the cost of business communication.
Although there aren’t any special VoIP solutions targeted specifically at small businesses, you can maneuver your way through various plans and features that top service providers offer and sign up only for services that you require so as to not paying extra for features that you don’t need.
All things considered, VoIP solutions help small businesses reduce their cost in a number of ways:
- Make local and international calls at the same rate
- Scale up/down with ease
- Replace hiring a secretary/receptionist by opting for the auto-attendant feature
- Have virtual conferences
- Get multiple extensions at the price of one connection and transfer calls
- Installation requires minimum equipment and no separate handsets are required for extra users!
Small Business VoIP Solutions Have Features Aplenty
VoIP services have several features that benefit small business owners. In addition to basic calling features like caller ID and call transferring, you can enjoy new features like conference calling and auto-attendant (that will make sure you don’t have to pay someone to attend and transfer your calls anymore).
VoIP helps you increase productivity with minimum costs applied; some of these productivity boosters are:
- Online faxing with the option of sending are receiving faxes as PDF files.
- SMS customer automation
- Call forwarding/flipping for when you want to switch devices
- Number porting, for when you decide to switch from landline to VoIP
Multi-Functional and Portable
When you decided to go the VoIP route, one of your considerations was to find a communication solution that’s multifunctional, so that you can avail multiple favors at the cost of one.
Therefore, with your productivity levels increased and costs reduced, thanks to VoIP solutions, you might want to look into services that will accommodate your future plans when it comes to scaling up/down. Just because you’re a small business today doesn’t mean it’ll stay that way in the future. Therefore, you need a service provider that adjusts with your plan to expand.
The drastic up-scale might involve a huge cost to incorporate additional equipment and phone lines if you’re using a traditional telephone setup. With a VoIP solution, you won’t face this issue. Most VoIP service plans come equipped to deal with such changes and can be upgraded with minimum effort or hassle (in some cases, you can upgrade your plan with a click of a button) and scaling is affordable with low per-user cost.
Likewise, if you decide to scale down, cutting down on your plan and removing extra extensions is just as simple to do.
Another feature that will make your life easy is that VoIP solutions for small businesses allow you to forward your call to a single platform or device. So it doesn’t matter where you are, your call will follow you everywhere. Similarly, calls can be routed to one nominated place so even when you are not at your desk or even in your country, your calls can be forwarded to your office voicemail which can be accessed from anywhere in the world through an online app.
VoIP Services Fit With Your Small Business – Not the Other Way Around
One word to describe VoIP services is: flexible. No matter the size or scale of your business, VoIP solutions fit your business needs like a glove!
Unlike the restricting set packages of traditional landline services, VoIP solutions are customizable and flexible; you can design your own plan from scratch to suit your business needs!
VoIP technology is only advancing, all the while developing new features and systems. To conclude, small businesses using VoIP systems are making a practical and cost-effective investment in their future.
Small Business and VoIP: Do Your Research
With more and more people considering VoIP solutions for their businesses, big or small, it’s just a matter of time that you’ll want to make the switch as well. But deciding you want to make the switch is not sufficient. In fact, that’s the first step of many.
This will take time and an intense study to get through. Lucky for you, Top 5 Business VoIP has compiled a comprehensive list of the most recommended VoIP services for small businesses.
You can also compare VoIP solutions providers to find out which of the top VoIP providers is best suited to a small business like yours. Just make sure you know what you want. Focus on your budget. Avoid signing up for features or plans that are not suited for small business operations, otherwise you may end up spending more than you had initially planned.
Moreover, once you’ve made your choice, head to the Guides Archive to get a handle on how to use various features offered by the VoIP provider of your choice so you can have them up and running in no time and with minimum hassle!
We at the Top 5 Business VoIP understand how every business is different from the other and thus requires a unique set of services. Therefore we do the research for you so you make the best decision for your business.
Go ahead and choose your VoIP service provider for your small business because we’ve got your back!