It may have been a while since you’ve last had to set up a voicemail, but don’t let that deter you. Your voicemail message is a wonderful way to express your personality, your family or your business, so it’s important to take the time creating a meaningful outgoing message. As for the technical side of setting up a voicemail, thanks to Ooma’s friendly user interface and easy-to-navigate website. There are two ways to set-up your voicemail, both of which just take a couple minutes – read below to find your preferred method. The two methods of setting up voicemail are based on your Ooma Office Extensions. Watch this quick video to learn about tools for managing your Ooma Extensions – it’s all right here:
Step 1: Setting Up Voicemail Through A Physical Extension
This is the fastest way to set up your Ooma voicemail. All you have to do is dial your own number from a handset or a physical extension associated to your Ooma account and follow the instructions to set up your voicemail. You can listen to your default outgoing voicemail message and rerecord it if need be. It’s as simple as that. So go ahead set up your voicemail with a customized outgoing message that’ll help you impress your clients when they decide to leave you a voice message.
Step 2: Setting Up Voicemail Through A Virtual Extension
You can also set up your Ooma voicemail through a virtual extension. This can be done online through your account on Ooma Office Manager. A Virtual Extension namely is a subsidiary connection to your central phone line that can be reached via an extension code. Most businesses opt for virtual extensions to make their organization more integrated and organized so as to enable automatic calling options and provide easy communication methods to the clients.
The steps below will help you set up your voicemail, should you choose to set up your voicemail using a virtual extension:
- On your Ooma Office Manager, log into your online Ooma account.
- On your homepage you will find a Manage tab. Select the Extensions option under it.
- All virtual extensions connected to your central line will list down. You’ll see a tiny gearwheel icon next to every virtual extension. Click on the one next to the virtual extension, you want to set up the voicemail for.
- Important note: Any virtual extension voicemail can only be set up by the owner of that particular extension. You can start with the setup; just make sure the owner is within reach to complete the process.
- Within the Voicemail section on your online account there is a Voicemail properties tab where you can enter a temporary PIN for your voicemail. Here you will need the extension owner to dial *98 using another Physical extension of your main line to enter the PIN and carry on with the configuration process.
- Now you can create the perfect outgoing voice message for your callers.
There you have it! The voicemail for your virtual extension has been set. Now you and your team can have personalized voice messages for each of your separate voicemails to greet callers!
Step 3: Adjusting My Ooma Voicemail Features
Ooma understands business like no one does. With its extensive variety of calling features, Ooma helps you manage all your business related predicaments. For instance, one of Ooma’s remarkable calling features is Voicemail forwarding. Ooma allows you to set up voicemail forwarding when you’re on a sabbatical from work. On your Ooma Office Manager you can easily choose if you want your voicemails to be forwarded to your email or text inbox, depending on your preference. In the event you don’t to receive any calls or voice messages at all, Ooma has you covered with its call forwarding feature that allows you to forward your calls to another extension so you can enjoy your time off work in peace.
Step 4: Checking My Voicemail From Any Physical Extension
What’s easier than setting up your voicemail with Ooma? It’s checking your voicemail with Ooma! Enter *98 on any of your Ooma extensions followed by the number of the voicemail you want to listen to and you’ll be able to hear the start of the specific voicemail. All you have to do is press * and follow the instructions to navigate through your voice messages. Ooma provides you with the options of repeat, save, delete and skip to manage your voicemail box your way.
Step 5: Checking My Voicemail From Any Phone, Anywhere
As with most VoIP service providers, Ooma also allows you to access your voicemail from anywhere, provided you have an internet connection. Just dial your number from any device or your extension through the Virtual Receptionist and you will have logged into your Ooma Office voicemail. Now just dial * to get access to all your voice messages like on any other Ooma physical or virtual extension.
Final Word: Is It Time To Upgrade My Voicemail To A Voip Voicemail?
Everyday businesses are switching to VoIP solutions to run their organizations successfully. VoIP service networks not only offer the same features as your regular landline but also provide you with innovative solutions to complement those features, such as customizable voicemails, call forwarding and video conferencing. With Ooma you can upgrade your voicemail to fall in line with the scale of your enterprise and make the best of the several other unique features at your disposal. One such excellent feature is the Call Blocking option that itself comes with several customizable options to choose from. If you need any help with setting up the Call blocking option, just head to our Guides Archive and we’ll walk you through it.
Subscribe to Ooma now! Otherwise, if you’d like to explore your VoIP service provider options, check out our reviews of the top business VoIP providers on the market to find the one for you!
Optimize your calling experience for the lowest rates possible with a great VoIP service provider today!
Your traditional telephone setup may have become outdated but the voicemail feature doesn’t have to. When switching to a VoIP network from landline, you no longer have to give up the option of recording important voice messages from your clients and business associates. In fact with Ooma, thanks to their user-friendly interface, you can set up your voicemail in a matter of minutes!
Ooma offers two ways to set up your Ooma voicemail both of which depend on the platform you are using. You can use any of the two as per your needs and set up your voicemail by following the steps detailed below.